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File Compression

File Compression

Have you ever run into a situation where you’ve spent hours working on a report containing lots of graphics, and charts, and some spreadsheets. You go to copy the report to a disk or send it as an email attachment, only to find that it has morphed into a 15 meg monster of a file.

The best way to combat these kinds of file space problems is to utilize a simple compression program. The function of a compression program is to take large files and make them smaller without changing, or losing any information in the file.

Now of course, like everything in the computer world, there are many different compression programs out there to choose from. Even though each program uses different algorithms for their compression, they all compress files about the same. A typical compression rate for a 100k Word document containing all text is about 60%-90% of the original file size. With this in mind, choosing your own favorite compression utility is usually a matter of personal taste, and ease of use.

PC users can use the compression program included in your computer. Select the file and right click the mouse. Select to Compress your file for "ZIP." If you have multiple files, place all files in a common folder. Select the folder and then "ZIP" it. Once saved, the file should have the extension - .zip

For Mac users, select the file to be compressed and then hit the "control" key. Select create archive and this will compress the file.If you have multiple files, place all files in a common folder. Select the folder and then "ZIP" it. Once saved, the file should have the extension - .zip